The medical field is one of the craziest, most fast-paced industries to work in. There’s paperwork galore, patient management and assistance, meetings with patients, answering phone calls, setting appointments, ordering supplies and so much more! It’s overwhelming!
Because there are so many threads to manage in medical practices, it is important to begin integrating automated processes in order to decrease stress and increase the effectiveness of your team. When you start to automate processes, this helps with your digital management of documents, it can help with time management and so much more!
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Better Time Management
At first you might be a little suspicious of how an automated service can lead to better time management, but stick with me here. When you have services that can take care of calls, streamline the form filling process, and take care of communications via text or email, you and your employees will have more time to focus on other things.
Instead of getting stuck on the phone with a patient, you can outsource and utilize live answering services to handle the situation. In turn, this makes it easier for you to take care of other tasks throughout the day, resulting in better time management because you have more time!
Higher Focus, Decreased Stress
It doesn’t matter what type of automation you begin to include in your practice, you will see easier focus and less stress in your team. Even though there are multiple people to handle the tasks in a practice, when there are fewer things to handle, your team will be less overwhelmed.
Many doctors see hundreds of patients in a week: managing that information flow is a beast! If you add in an automated process where the patient can fill out their paperwork ahead of time and nurses can quickly verify insurance and send the patient to the next step.
Remember, even the slightest amount of automation can help decrease stress in you and your team. Instead of having to constantly track everything for a patient, you can instead have a database management system take care of that.
It doesn’t matter if you are a patient or a doctor, we have all experienced the endless wait on the phone especially for high demand doctors. It can be pretty insane!
If you want to avoid that in your practice, it’s time to employ the use of live answering services such as those provided by Global Messaging. If the answering service is unable to answer a question, they can easily reach out to you or your team to help in handling the situation.
The big bonus is that you can have a customer service team managing calls while others focus on in-person work. This streamlines the answering service, decreases stress for patients and employees alike, as well as ensures that patients are waiting forever for an answer.
Data Collection and Management
I’ve met several doctors who still run their businesses with only paperwork and a digital scheduling system: that’s it. While this keeps patient information off of the internet and stores data securely in house, it prevents assessing data that you may need for your practice.
For example, if you upload patient documents or have patients fill out secure online forms, the data can be pulled by the hosting system to analyze what is going on with your patients.
Can that be done by hand? Yes it can. If the same process were done by hand, it would take several days for one person at eight hours a day to get through the analysis. To be honest, that’s quite a waste of resources and their time especially if there is a system that can already do that.
Working in the medical field is full of requirements, stressors, and an overwhelming amount of data. When this becomes the issue, it’s hard for doctors and nurses alike to respond to the sheer amount of tasks at hand! This is why automation is so incredibly important.
Without automation and the increase in automated services over the past few years, doctors wouldn’t be able to see as many patients or develop such solid rapport either. More automated services are going to increase the rate of responses to patients.
While the switch can be difficult, it is important to note that automation isn’t there to take people’s jobs, it’s there to help them manage their time and reduce stress. From phone calls to automated emails, there’s no end to the kinds of automation that you can utilize in a medical practice.